What we collect, and what we don't.
Last updated [DATE]. Version 1 draft.
Draft. The bracketed items are filled in when the company is registered. Do not publish the list form until they are.
Who we are
Aloudly is made by [REGISTERED NAME] Ltd, a company registered in [SCOTLAND / ENGLAND AND WALES], company no. [NUMBER]. Registered office: [ADDRESS]. We are the data controller for anything described on this page. Email hello@aloudly.io about any of it. ICO registration: [ICO NUMBER].
What never reaches us
The Aloudly app runs on your computer. Your audio, transcripts, meeting summaries, tasks, dictionary, snippets and voice-prints are processed and stored on your own machine and are never uploaded to us or to anyone else. We cannot see them. You can delete them in the app (Settings, Clear history, and the voice-print controls under Meetings), or by removing the app's data folder.
Because of that, we are not the controller of what you dictate or record. If you record other people, especially at work, you (or your employer) are responsible for telling them and for having a lawful basis. Voice-prints used to tell speakers apart are biometric data under UK GDPR.
What does reach us
| What | Why | Basis | Kept for |
|---|---|---|---|
| Your email address, when you join the list (plus the time, the wording you agreed to, and the time you confirmed) | To send you one email when Aloudly ships, and the launch offer | Consent. Withdraw it with the link in any email we send. | Until you unsubscribe, or 3 months after the launch email, whichever is first |
| Access logs for this website: IP address, browser, time, page | Keeping the site up and secure | Legitimate interests | Cloudflare keeps these for us for a short period; we keep no separate copy |
| Update checks from the app: IP address, operating system, app version, time | Telling the app whether a newer version exists | Legitimate interests (security and bug fixes) | 30 days |
| Installer and model downloads: IP address, browser, time | Serving the files | Legitimate interests | 30 days |
| Anything you email us | Replying to you | Legitimate interests | As long as the conversation is live, then up to 12 months |
The update check sends nothing else: no install ID, no usage statistics. You can turn it off in Settings.
Who helps us
- Cloudflare hosts this website and the waitlist database, and serves downloads. Cloudflare, Inc. is a US company; it processes data under its UK and EU data processing terms.
- Resend sends our emails (the confirmation link and the launch email). Resend, Inc. is a US company; the transfer is covered by the UK Addendum to the EU standard contractual clauses in its data processing agreement.
- [Draft note: if installers and the update check are still served from the OVH VPS when this goes live, add: OVH SAS (France) hosts the download and update server.]
- The speech models the app downloads on first launch come from GitHub. Your IP address reaches GitHub when you download them; GitHub is an independent controller with its own privacy notice.
We use no advertising networks, no tracking pixels and no cookies. If we turn on Cloudflare Web Analytics it counts page views without cookies or any personal identifier.
Your rights
You can ask us for a copy of what we hold about you, ask us to correct or delete it, object to our processing, or withdraw consent at any time. Every email we send carries an unsubscribe link that deletes you from the list immediately. For anything else, email hello@aloudly.io. If you are unhappy with how we handle your data you can complain to the Information Commissioner's Office.
Children
Aloudly and this website are not aimed at anyone under 13, and we do not knowingly collect their data.
Changes
If we change what we collect we will update this page and the date at the top. If a change affects the list, we will tell you by email first.